March 6th, 2017

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OFFICIAL MINUTES – MEETING OF MARCH 06, 2017

Village of North Fond du Lac – BOARD OF TRUSTEES

 

 

Board Present                                                      Staff Present

Jim Moore – President                                                            Chuck Hornung – Administrator

John Duffy – Trustee                                                              Jake Flaherty – Fire Chief

Keith King - Excused                                                             Darrin Pautsch – Police Chief

Mike Streetar – Trustee                                                           Nick Leonard – Dir. Planning & Engineering

Mike Will – Trustee                                                                Heather Wegner – Librarian

                                                                                          Darrin Parsons – Dir. Of Public Services

 

Others: Laurie King

                                                                                                                                                                       

A.        ROLL CALL OF OFFICERS:

      Moore called the meeting to order at 6:00 PM. Moore, Duffy, Streetar, and Will present.

B.        PLEDGE OF ALLEGIANCE:

C.        CITIZENS PARTICIPATION: (None)

D.        ANNOUNCEMENTS: (None)

E.        PRESIDENTS BUSINESS and Staff Reports:

1.      Library - Heather Wegner – Heather reported that an author will be joining the Wordsmith Club on Thursday at 7:00 PM.  The Book Club will be meeting this Saturday at 9:00 AM to discuss the book, “The Thing about Jelly Fish”.

2.      Administrator – Chuck Hornung – Chuck is working with Municipal Court to install a Point & Pay system allowing for a better way to pay for citations on line. Several staff are preparing for the annual financial audit this week. Chuck met with department heads to discuss the format for the annual performance reviews. A format was agreed upon and will be used for the 2016 review. Chuck met with Darrin, Nick, and Mitch to go over some of the projects for this summer. The shelters for LeMieux Park and the Pool have been ordered. Chuck has been working with our online utility payment system. Batch uploads haven’t been working properly.

3.      Darren Pautsch – Police Department – Chief Pautsch reported that one local tavern was cited for allowing smoking in the establishment. Both the owner and the person smoking were given citations. During the last snow storm, four accidents were responded to. Chief Pautsch informed the group that the spring newsletter should be out this week.

4.      Jake Flaherty – Fire Chief – Jake said the new SOG’s & P’s were approved. Any new changes will be made as needed. As of 3/1/2017, any new Fire Department firefighter hired will be required within two years to be Firefighter I and First Responder Certified. They will also need to be CPR certified. This Saturday, March 11th, the Fire Department will be holding a brat fry at PDQ. Several Firefighters will be at the ELC for the reading program. Three to four firefighters will be attending an Incident Safety Officer Training set up through FEMA. A RIT training session is being setup for May where there may be up to 8 to 10 people attending.

5.      Nick Leonard – Director Planning & Engineering – Nick said he is still working on a few items as a result of the utility audit. He is narrowing down the final details for the Minnesota and Indiana reconstruction projects. He and Chuck continue to see more interest in the Business Park.

F.         CONSENT AGENDA:

1.      Approve the minutes of the following Village Board Meeting: February 20, 2017.

2.      Approve invoices and authorize checks to be drawn on the respective funds in the amounts indicated:

 

General Fund:                         $195,374.49

Outdoor Rec.                          $.00

Library Fund                           $744.54

EMS Fund                              $2,469.93

Capital Projects                       $.00

Water Department                  $14,223.04

Wastewater Department         $4,203.48

Community Dev. Authority    $4000.00

Storm Water Fund                  $382.70

                                                $221,398.18

3.      Approve or deny operator’s licenses for:

Andrea Lynn Haskins

Makayla Lynn Burelton

A motion was made by Mike Streetar with a second by Mike Will to approve the consent agenda. All ayes.

G.       ADMINISTRATION:

1.      Discussion and possible action on community center rental policies and fees. Chuck went over the discussion on this topic from the December 19th board meeting. Two questions asked at that meeting, room capacity and area comparable fees were given to the board. Streetar thanked staff for getting the information. Chief Pautsch asked why the deposit was less for the senior center rentals. Chuck said almost all the senior center rentals were partial days and events that were not as much of a threat for damage. Laurie King responded by saying she can’t remember where the Village had to keep part of the security deposit for damages for the senior center rentals. A motion was made by Streetar with a second by Duffy to approve discontinuing the partial rent of the combined hall and to keep the current fee schedule. All ayes

2.      Discussion and possible action on change swimming pool admission and lessons fees. Laurie King who manages the pool operations, explained the reasoning behind the proposed increase. Swimming lessons show the largest increase but are still lower than surrounding area fees. Mike Will asked if the school was OK with the increases. Laurie said she had met with Aaron Sadoff and he was OK with the increase. Mike Will asked what portion the school paid for. Laurie said that the school pays for the lifeguard salaries for the swimming lessons. A motion was made by Mike Will with a second by Mike Streetar to approve the increase in rates. All ayes.

3.      Discussion of the 2017 Water Utility Budget. Nick and Darrin presented the 2016 Water Utility Budget. The reserve fund is in good shape even after using part of it for the Michigan and Harrison reconstruction projects. Duffy asked why this budget is presented well into 2017. Nick said that the fourth quarter operating revenue and expenses are very important for the next year’s budget which isn’t available until into the following year. The other reason is that the fourth quarter G.O. budget consumes most of the time. Any potential proposed rate increase isn’t determined until the audit is completed in May. Discussion only so no action.

4.      Discussion of the 2017 Wastewater Utility Budget. Here Nick and Darrin went through the high points of the budget. One item Nick said he will be adding to the budget that is not reflected in this handout was buying a video camera to televise and inspect sewer lines. The current camera is over 20 years old and is broken. Parts are no longer available. Discussion only so no action.

5.      Discussion of the 2017 Storm Water Utility Budget. Nick briefly went over the budget. The reserve is healthy and has little change. Discussion only so no action.

6.      Discussion and possible action on approving a change to the Operating Policy for approving equipment rental and service rates. Darrin explained that whenever the state equipment charge rates change, staff has to present to the board the new rates for approval. This request is to automatically adopt the new rates when they change. Mike Will asked when the last change was made. Darrin said in 2013. A motion was made by Duffy with a second by Will to automatically adopt the new state rental rates. All ayes.

H.        COMMUNICATIONS:

1.      Mike Streetar informed the audience to watch for a mailer explaining the options for an upcoming referendum question on the April 4th ballot. The referendum relates to school funding for building expansions.

I.           UNFINISHED BUSINESS: (None)

J.          NEW BUSINESS: (None)

K.      CLOSED SESSION:

Discussion of a personnel issue under Wisconsin State Statutes 19.85(1) (c) considering employment, promotion, Compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.

1.      Village Administrator Performance Review.

A motion was made by Mike Streetar with a second by John Duffy to go into closed session at 7:02 PM. Roll Call (Duffy – Yes) (Moore – Yes) (Streetar – Yes) (Will – Yes) A motion was made by Mike Will with a second by Mike Streetar to go into open session at 8:27 PM. Roll Call (Duffy – Yes) (Moore – Yes) (Streetar – Yes) (Will – Yes)

L.      ADJORNMENT:

A motion was made by John Duffy with a second by Mike Will to adjourn at 8:28 PM. All ayes.

 

Respectfully submitted,

                     

 

            __________________________________             __________________________________

 

            James Moore, Village President                                     Chuck Hornung, Village Administrator

The Village of North Fond du Lac

16 Garfield Street
North Fond du Lac, WI 54937
Phone: 920-929-3765 Fax: 920-929-3964
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