June 5th, 2017

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OFFICIAL MINUTES – MEETING OF June 5, 2017

Village of North Fond du Lac – BOARD OF TRUSTEES

 

Board Present                                                      Staff Present

Jim Moore – President                                                            Chuck Hornung – Administrator

John Duffy – Trustee                                                              Jake Flaherty – Fire Chief

Keith King - Trustee                                                               Darrin Pautsch – Police Chief

Mike Streetar – Trustee                                                          

Mike Will – Trustee

 

Others: John Rader – Baker Tilly

            Stephanie Nelson – Baker Tilly

                                                                                               

A.        ROLL CALL OF OFFICERS:

      Moore called the meeting to order at 6:00 PM. Moore, Duffy, Streetar, King and Will present.

B.        PLEDGE OF ALLEGIANCE:

C.        CITIZENS PARTICIPATION: (None)

D.        ANNOUNCEMENTS:

1.      Mike Streetar announce the upcoming North Fondy Fest event being held on Saturday June 17th. Mike listed the events that will happen throughout the day and where tickets can be found to purchase for the raffle. 

E.        PRESIDENTS BUSINESS and Staff Reports:

1.      Library – Heather Wegner – Chuck presented several announcements for Heather. Chuck reported that so far 80 adults, 24 teens and 80 children have signed up for the summer reading program. A couple of the craft programs are full as well. The official start of the summer programming is Monday June 26th. The next Library board meeting is set for Wednesday June 14th.

2.      Administrator – Chuck Hornung – Chuck commented that he met with the Verizon rep to review the account and determine if any new programs would lower our monthly fees. He also has been meeting with several vendors for the admin copier replacement. Tomorrow, Chuck will be going to Madison along with others from Keller Builders to meet with the DNR, and the Governor’s Chief of Staff to discuss some of the DNR permitting challenges we have been facing. Others from the Green Bay area will also be there to tell their story. Chuck along with several Master Gardeners spent some time at the Veteran’s Memorial planting grasses and plants. On Wednesday, Chuck will be meeting with several of the league chairs to discuss any plans for the East diamond at the Village Park.

3.      Darren Pautsch – Police Department – Chief Pautsch has sent out one conditional offer for filling a vacant patrol officer position. A second offer may be sent out after the results of the background check come back. Tomorrow, Communication Services will be here to install the replacement radios in the squads.

4.      Jake Flaherty – Fire Chief – Jake announced that this Wednesday at 6:00 PM a mock disaster training event will be held at the village pool. Flight for life will be coming around 7:10. The posting of the officer’s positions was closed last Friday. Recommendations will be taken to the PFC for approval. The hiring for the inter-facility transport service has been completed. Four EMT’s will be hired.  A two week, eight hour day training session will be held for the EMS staff for the new service. Four hours a day will be EMS training and four hours will be fire training. The new service is set to start July 3rd. The final piece is the approval of the state plan. Jake asked the board what type of reports the board wants for EMS service calls. John Duffy said he would like the information on the 502 inter-facility transfers and what type of transfers they were. Jake said that Adam met with St. Agnes personnel to continue the dialog of the new service. Mike Will said he agreed with Duffy and would like the time of day of the transport. This report would be monthly.

F.         CONSENT AGENDA:

1.      Approve the minutes of the following Village Board Meeting: May 15th, 2017.

2.      Approve invoices and authorize checks to be drawn on the respective funds in the amounts indicated:

May 25, 2017

General Fund:                         $54,854.09

Outdoor Rec.                          $194.00

Library Fund                           $53.53

EMS Fund                              $3,010.17

Capital Projects                       $25,857.04

Water Department                  $11,948.97

Wastewater Department         $4,325.99

Community Dev. Authority    $17.59

Storm Water Fund                  $472.68

$100,734.06

 

                                    June 5, 2017

General Fund:                         $11,948.96

Outdoor Rec.                          $735.00

Library Fund                           $485.95

EMS Fund                              $91.33

Capital Projects                       $2,200.00

Water Department                  $5,994.16

Wastewater Department         $.00

Community Dev. Authority    $.00

Storm Water Fund                  $.00

$21,455.40

 

3.      Approve or deny operator’s licenses for:

Jessica Ann Giese

Amy Lynne Bath

Darlene Marie McAuly

A motion was made by Mike Streetar with a second by Keith King to approve the consent agenda. All ayes.

G.       ADMINISTRATION:

1.      Presentation, discussion and possible action on approving the 2016 financial audit. John and Stephanie from Baker Tilly presented the 2016 financial audit. They presented the highlights of the audit indicating the audit went very well and the Village is in good financial state. They commented on how well the staff was prepared for the audit. A motion was made by Mike Will with a second by Mike Streetar to approve the 2016 financial audit. All ayes. The board thanked the staff for the great job on the audit.

2.      Discussion and possible action on approving the Tax Collection Agreement with FDL County. Chuck indicated that the tax collection agreement was a great deal for the Village and highly recommended approval. A motion was made by John Duffy with a second by Keith King to approve the agreement. All ayes.

3.      Discussion and possible action on changing personnel policy 10.06 – Continuing Education and Training. Chuck explained that this propose change was an effort to help attract applicants for open EMS positions. John Duffy asked if this was budgeted for. Jake said it would be part of the inter-facility budget. Keith King asked if there was an actual contract an employee signs stating they will reimburse the Village if they do not fulfill their time of service. The Village has a contract form. Keith said he could forward one they use at their business. A motion was made by John Duffy with a second by Mike Streetar to approve the change to policy 10.06. All ayes.

4.      Discussion and possible action on approving Eric Butler as the Assistant Chief – EMS Director. Jake indicated that Eric was a very strong candidate and would be able to fill this position. Mike Will asked if the duties of this position has changed. Jake said they have. This position now includes more of the fire side of the department, making Eric the second in command. This is an effort to work towards a more blended department with more cross training. A motion was made by John Duffy with a second by Keith Kling to approve Eric Butler as the assistant chief. All ayes.

H.       RESOLUTIONS:

1.      Discussion and possible action on approving R-07-2017 – Resolution Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing. Chuck informed the board that this resolution was necessary for the proposed capital budget borrow later this year. The resolution approves using other funds for capital projects that will be refunded when the borrow take place. A motion was made by Mike Will with a second by Mike Streetar to approve the resolution. All ayes.

I.           ORDINANCES:

1.      Ordinance change to Chapter 16 of the Village Ordinance O-2017-01 – Parking Regulations. Second reading The ordinance was presented at the last board meeting. It identifies a two hour parking limit sign on Chapman Ave. That is not needed anymore. Roll call: (Duffy-yes) (King-yes) (Moore-yes) (Streetar-yes) (Will-yes) Approved.

J.          COMMUNICATIONS: (None)

K.       UNFINISHED BUSINESS: (None)

L.         NEW BUSINESS:

1.      Chuck asked the board for direction on preparing for the 2018 budget in regards to collecting employee benefits and salary information. Duffy suggested using the League of Municipalities as a resource. Streetar asked that any compatibles would be from a similar sized municipality. Will asked for a complete package with salary and benefits. King also wanted to include the human factor such as tenure and abilities.

M.     ADJOURNMENT:

     A motion was made by Keith King with a second by Mike Streetar to adjourn at 7:12 PM. All ayes.

 

Respectfully submitted,

 

 

      ______________________________             __________________________________

 

            James Moore, Village President                                     Chuck Hornung, Village Administrator

The Village of North Fond du Lac

16 Garfield Street
North Fond du Lac, WI 54937
Phone: 920-929-3765 Fax: 920-929-3964
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